Office Operations & Experience Coordinator

Lebanon, TN

Full Time

JECDB

Entry Level

Office Operations & Experience Coordinator
Joint Economic & Community Development Board of Wilson County (JECDB)
Lebanon, Tennessee (Greater Nashville Area)
Full-Time | Non-Exempt
Date: April 2, 2026
Position Overview
The Office Operations & Experience Coordinator plays a key role in supporting the efficiency, organization, and professionalism of daily operations across the JECDB. This position provides coordinated administrative and operational support to all staff, programs, and initiatives, while also shaping a welcoming and highly functional office environment for partners, stakeholders, and the public.
This role serves as a shared administrative and operational resource across the organization, providing coordinated support for economic development, workforce initiatives, marketing efforts, and community development activities.
Key Responsibilities
🔹 Office Operations & Coordination

Provide general support across team functions to ensure smooth day-to-day operations
Maintain organized systems for files, records, and shared documents
Assist in supporting internal processes to improve efficiency, consistency, and communication across the team
Assist with tracking projects, deadlines, and deliverables as needed

🔹 Administrative Support (Office-Wide)

Provide administrative support to leadership and staff across all functions
Prepare correspondence, reports, presentations, and meeting materials
Assist with data entry, database updates, and document management
Support special projects and initiatives as assigned

🔹 Front Office & Stakeholder Support

Serve as the first point of contact for visitors, partners, and inquiries
Create a professional, welcoming, and responsive office environment
Route inquiries appropriately and ensure timely follow-up
Represent the organization with professionalism in all interactions

🔹 Meetings & Events Coordination

Coordinate logistics for meetings, board activities, and events
Manage calendars, meeting schedules, and room setup
Prepare agendas, materials, and assist with meeting follow-up
Support event execution for workforce and economic development initiatives

🔹 Office Management & Logistics

Manage office supplies, equipment, and vendor coordination
Oversee mail distribution and outgoing communications
Coordinate maintenance and service needs for office equipment
Maintain an organized and functional workspace environment

🔹 Communication & Collaboration

Work closely with all team members to support organizational priorities
Help ensure consistent communication and information flow across departments
Assist in maintaining internal documentation and process clarity

Qualifications

High school diploma or GED required; associate degree or higher preferred
1 year of experience in administrative support, office coordination, or a related field preferred
Strong organizational, communication, and multitasking skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to work independently while supporting a collaborative team environment
Professional demeanor with strong customer service and interpersonal skills
Demonstrated ability to maintain flexibility, adapt to changing priorities, and respond proactively to time-sensitive organizational needs.

Key Competencies

Organization & Attention to Detail
Communication & Responsiveness
Initiative & Problem-Solving
Adaptability & Flexibility
Professionalism & Confidentiality

Work Environment & Physical Requirements
This position operates in a professional office environment with standard equipment. Work is primarily sedentary with occasional lifting of light materials (up to 10 lbs.).

Expected Salary Range: $35,000 - $40,000 annually commensurate with qualifications and experience. Competitive comprehensive benefits package included.

This position offers valuable professional experience and growth opportunities within economic development, workforce initiatives, and community engagement.

APPLICATION DEADLINE
Interested candidates should submit a resume. A brief cover letter is encouraged to highlight relevant experience and interest in the position. Applications are encouraged by April 20, 2026, for priority consideration. The position will remain open until filled.

Wilson County, Tennessee, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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